Columbia

Colombia - Invoicing Requirements (read carefully):

[Client] only makes payments on valid original invoices. Failure to comply with the following invoice requirements may delay payment to you.

Invoice Preparation:
• All invoicing needs to be presented using Roman Characters and Arabic Numerals.
• Your Invoice must Clearly Identify yourself, your remit-to address and list the following information:

• Tax-payer Identification Number for VAT
• SWIFT/IBAN, Bank Name, Address and Account Number
• Telephone Number and e-mail address
• Mode of Transportation (Ground, Air, Ocean, Forwarder, Warehouse, Express Service)
• No Statements! You must present a separate invoice for each shipment.
• Your invoice should be accompanied with the Shipper’s Bill of Lading and the Delivery Receipt showing the signature of the recipient and any correspondence that affected the billing (detention, handling, special services … etc.).
• E-Invoicing is strongly recommended, please complete authorization with DIAN.

Invoice Requirements:

• Shipper’s Company Name
• Shipper’s Address
• Shipper’s City
• Shipper’s Parish
• Shipper’s Postal Code
• Shipper’s Country
• Shipper’s UNLocode
• Recipient’s Company Name
• Recipient’s Address
• Recipient’s City
• Recipient’s Parish/State/Province
• Recipient’s Postal Code
• Recipient’s Country
• Recipient’s UNLocode
• Invoice Number/Tracking Number (progressive and non-repeating)
• Shipper’s Bill of Lading
• Commercial Invoice Number
• Recipient’s Purchase Order Number
• Invoice Date
• Invoice Billed Amount
• ISO Currency Code for Billed Amount (This must comply with your contract)
• Tax Amount, showing the extension and the tax rate for every net amount
• Line item description of all your charges, using EDIFACT ALC 7161(http://www.unece.org/trade/untdid/d01b/tred/tred7161.htm) or DISA X.12 element 150 (https://www.disa.org/apps/workbook/X12_October_2012/de/150.htm)
• Total Weight of Shipment
• Number of Containers
• Size of Container
• Type of Container
• Cubic Meters